Accommodation Glossary

A contract between tenant (student) and landlord (note: not the University of Suffolk). This is likely to be an Assured Shorthold Tenancy (AST) or license. Make sure you read through the tenancy agreement in full and agree to all of the terms and conditions before signing.  Once signed, a tenancy agreement becomes a legally binding document for the duration specified, regardless of your student status. You will not normally be able to end the tenancy earlier than the end date specified in the agreement, unless there is a break clause or you are able to find a suitable replacement tenant to take over the remainder of your contract. Always get a tenancy agreement in writing; never rely on a verbal contract.

Accommodation is likely to be your biggest expense. Your rent will be your second most important bill, after food. Check you can afford your preferred accommodation before you book — allowing enough money for other expenditure. Utility bills and internet access will be included in your rent if you choose to live in Recommended or Accredited Accommodation, but if you choose to rent privately, you should check if these will be included or additional to your rent. If it is additional, you might want to see if you can get an idea of how much it might be. A sum of advanced rent will likely be payable before you move into your room. Your landlord will be able to confirm the amount required and the date it will be due to be paid once you have chosen your specific room.

Normally paid by the tenant to protect the landlord against any breakages or damages to the property (excluding fair wear and tear) that may occur during the tenancy agreement. Sometimes used to reserve a room and give the landlord some guarantee that the tenant will take the room. Once the tenancy ends, both landlord and tenant will discuss if there have been any breakages/damages that the tenant is liable for and the rest of the deposit (or all, if there are no breakages/damages) will be returned to the tenant. The deposit is sometimes referred to as a holding/damage deposit. Check with your landlord what it will be used for, how much it is, and under what conditions it is refundable (if any). The landlord must protect the deposit in one of the tenancy deposit protection schemes and provide you with the details of the scheme used.

Accommodation is likely to be the biggest expense you have whilst at university so it is important to get it right.  It will be your second most important expense, after food.

It is normal to expect to pay a deposit and advanced rent prior to moving into your accommodation.  Four weeks rent for a deposit and four-six weeks rent for advanced rent is normal outside of student accommodation, but landlords can choose to charge more; the exact amount payable in advance will depend on the room and property you choose to book.

It is likely you will need to pay the deposit and advanced rent before the first instalment of student finance is due to you.  We strongly recommend that students plan for this and save for their deposit/advanced rent over the months leading up to the start of the tenancy agreement.

Students moving away from the parental home may be entitled to a more substantial maintenance loan from Student Finance England; see their website and online calculator for more information.  Getting an idea of how much funding you are entitled to may be useful in helping you decide what accommodation you can afford.

This is a list of furniture/other items in the property.  A tenant should be asked to complete an inventory with the landlord at the start of the tenancy.  Be sure to record any missing items, or marks/damage that is visible.  Both the tenant and the landlord should keep a copy to revisit at the check-out inspection at the end of the tenancy agreement.

Most landlords, including private accommodation providers that rent properties to students, require a third person to act as a ‘guarantor’ before  a tenancy agreement can be completed.  

A guarantor is a third party, for example a family member, who agrees to pay the rent if for any reason you as the tenant cannot. In some cases a guarantor is also liable for other costs that might be incurred, for example any damage to the property that happened whilst you were living there. Agreeing to be a guarantor is a binding legal commitment, and landlords can take legal action against your guarantor if the rent, or other costs, are not paid.

Check if you need a guarantor for student housing that you are interested in and be sure to get this in place before you start.

Who can act as a rent guarantor?

A person acting as a guarantor would normally have the following credentials:

• UK individual citizen — to enable a landlord to pursue action through the UK court system if required
• Solvent — credit checks may be taken to assess ability to meet any potential liability

If you do not have a UK-based guarantor, you may wish to consider using a rent guarantor company, such as Housing Hand, who will act as your guarantor for a fee. Other providers are available.

For the purpose of our Accommodation pages, the term Landlord refers to a person or organisation that owns a property and rents space within that property to tenants.

For the purpose of our Accommodation pages, the term Managing Agent refers to the person or organisation who manages the day-to-day running of the Landlord’s property, including any issues or repairs that may be needed.

In England, most people over the age of 18 have to pay Council Tax to the local council authority to raise money for providing services for the area they live in. The amount you pay depends on where you live, however, most full-time students can be exempt from paying this. You must apply for the exemption based on your full-time student status.

Admin charges include the time taken by an employee to conduct administrative duties, including providing letters, making amendments to standard documents, making additional calls or sending emails.  Theses tend to be above and beyond the normal service offered.